HVAC System Repairs, Replacements, and Technical Support

Reference: 26-0739-RFP Department: CONSTRUCTION & PROPERTY MANAGEMENT Agency: Pinellas County Portal: Pinellas County on OpenGov Procurement Closes: 2026-09-24T18:30:00.000Z Released: 2026-09-03T04:00:00.000Z Detail:

Pinellas County Construction & Property Management (CPM) seeks proposals from qualified vendors to provide as-needed HVAC repair, replacement, installation, diagnostic, controls, and technical support services at County-owned or County-operated facilities. Vendors must hold all licenses required by the State of Florida and other applicable authorities for the services they perform.

The County intends to establish agreements with multiple vendors possessing a range of HVAC specialties, technical capabilities, staffing resources, and response capacities. The County welcomes proposals from full-service vendors capable of performing all requested services and from specialized vendors capable of performing one or more service areas. Proposers are not required to select or compete for separate service categories.

Instead, each proposer must describe the services it can perform and demonstrate the corresponding licensing, experience, personnel, technical resources, response capability, and pricing. The County will evaluate each proposal as a whole and may award agreements to multiple vendors whose combined capabilities provide the coverage needed to support County facility operations.

The requested services are organized into the following service areas: HVAC Service, Diagnostics, and Repairs Routine, urgent, and emergency services necessary to identify and correct HVAC system and equipment problems. Work may include troubleshooting, diagnostic testing, leak detection, corrective repairs, component replacement, refrigerant services, electrical and mechanical repairs, operational testing, start-up, and related documentation.

HVAC Equipment Replacement and Installation Replacement, retrofit, modification, and installation of HVAC equipment and related components. Work may include site evaluations, equipment recommendations, itemized cost estimates, removal and disposal of existing equipment, installation, required connections and modifications, start-up, testing, warranty documentation, and project closeout.

HVAC Technical Support and Operational Planning Non-engineering technical assistance supporting maintenance decisions, repair-versus-replacement evaluations, project development, equipment selection, cost estimating, service continuity, project sequencing, and coordination with County staff and other stakeholders.

HVAC Controls and Building Automation System Support Troubleshooting, repair, programming, adjustment, integration, testing, and operational support for HVAC controls and building automation systems. The County may assign work based on the services required and each awarded vendor’s demonstrated capabilities, licensing, availability, response time, pricing, project complexity, past performance, and ability to meet the County’s operational needs.